There are three different scenarios with PINs:
- No PINs defined -- all participants join with the same role
- Only Host PIN defined -- the first participant who enters the Host PIN is the host and starts the meeting, while all other participants are guests. (Note that this option is not available on Cisco MCUs.)
- Host PIN along with Guest PIN defined -- the first participant who enters the Host PIN starts the meeting, while all other participants are guests, and will enter their respective PINs.
The owner of the VMR can set the Host and Guest PINs and all guest participants will use the same PIN. All PINs are static and kept as-is until the owner of the VMR deletes or changes these.
If a PIN is set on a VMR, the host will have to join the VMR before any guests can enter, independent of whether a Guest PIN or only a Host PIN are used. Non-host participants will then wait in a welcome lobby until the first host joins.
Any user that has access to manage a VMR (e.g. the VMR's owner or company administrator) will not be asked to enter a PIN before joining the VMR.